Group Gymnastics Committee Minutes
Houston, Texas
August 6-8, 2004
These meetings were held in conjunction with the FIG/GG Course Join the Gymnaestrada.
I. Roll Call
USAG/GG Committee members:
· Steve Whitlock, Director of GG
· Lori Laznovsky, Committee Member
· Dean Capelotti, Committee Member
Guests:
· Beau Biron, Biron’s Gymnastics, Houston, Texas
· Cheryl Cupples, Biron’s Gymnastics, Houston, Texas
· Brian Jones, DeVeau’s Gymnastics, Fishers, Ind.
· Paula Lord,, DeVeau’s Gymnastics, Fishers, Ind.
· Jackie Maynard, Westbend Dance and Tumbling Troupe, Westbend, Wis.
· Smaranda Moisescu, Rhythmic Dreams, Newton, Mass.
· Jodie Trnack, Biron’s Gymnastics, Houston, Texas
I. 2007 World Gymnaestrada
A. Organization
Organization was discussed. Steve Whitlock explained how important it is to get everyone’s help. We need to recruit as many participants as possible. General information is available. We have just received the invitation for the 1st Information Meeting which will be held in April, 2005.
B. Site Visit
Steve Whitlock and Gretchen & Allan Judah from National Travel Systems (NTS) will meet with the WG 2007 Organizing Committee August 10-13. Topics include: visiting potential accommodations for the USA Gymnastics delegation, preview of the WB 2007 performance facilities, travel details, logistics, finances, etc.
C. Marketing the WG 2007
It is important to get information out early and start recruiting now. Everyone in attendance at the meeting is responsible for collecting 25 names of potential participants and/or clubs. These names are to be submitted Lori Laznovsky by September 1st.
Paula Lord will begin to work on an invitation that will be ready for the first mailing. The goal is to utilize direct marketing to increase participation numbers. It was the general consensus that 600 participants is a realistic possibility.
D. Commitment
In order to recruit and better plan, it is important to get individuals and clubs to make an early commitment.
· An Early Bird Subscription Form is posted on the USAG/GG website. Clubs completing and returning this Subscription Form to the USA Gymnastics office postmarked by December 31, 2004 will receive $100 off their club participation fee when submitting the first club payment for this event – one discount per club.
· Savings plans were also discussed. NTS is interested in this will do some further investigation. We hope that we can get this system set-up as soon as possible to aid clubs in fund-raising.
E. New groups and individuals
We would like to provide more assistance for new groups.
· A mentoring program was discussed as well as an evaluation meeting. It is possible to assign experts to assist groups with chorography, organization, etc.
· To help with this process, it was suggested that evaluation sessions be conducted at events that are already on the schedule. There will be an evaluation for groups participating in the 2005 GG Nationals.
· Additionally, it was suggest that if entire groups are unable to attend the GG Nationals that the Group Leaders attend with video tapes.
· Finally, it was recommended to include a Join the Gymnaestrada mini-course for new Group Leaders. Small groups will be encouraged to attend. Information regarding organization and choreography will be presented.
F. Meeting with members of the WG 2007 Organizing Committee
Attending the FIG/WG Course Join the Gymnaestrada were Eva Ritsch (Office Management and Communications) and Oliver Stocker (Director of Communications). They participated in a portion of the USAG?GG committee meetings.
· Organization questions regarding housing, logistics, travel, etc. were posed to the WG 2007 OC. Most questions were answered in general
· More detailed information will be forth coming during the September site visit and this fall in the Bulletin No. 1.
· The WG 2007 OC has made special arrangements with airlines and airports to help reduce the stress of travel.
· The OC also believes that it is possible to help with the productions of items we would like to sell in the USA Gymnastics National Stand. The OC will send us contact information regarding this.
· The OC discussed the concept of the “sister” villages where members of specific delegations participants will be housed during the WG. Gymnastics clubs from the villages will be assigned to each delegation to act as liaisons and hosts. It will be important to build a relationship with the village early on as they will be able to assist with many special needs.
G. Budget
Steve Whitlock reported that the budget for the 2007 World Gymnaestrada is a work in progress. The first draft is due on September 15th. This goes through several reviews before presentation to the Board of Directors at their meeting in November.
H. Key Dates
2004 August Course Join the Gymnaestrada
USAG/GG Committee meeting (Houston)
September Publication of the WG 2007 Bulletin No. 1
9-13th – USA site visit – meetings with the WG 2007 OC
December 31st – deadline for Early Bird Subscription Form submission
2005 February Publication of the WG 2007 Bulletin No. 2
March 25-28th – Trinidad and Tobago GymFest
April 8-10th – 1st Information Meeting in Dornbirn
2006 February Publication of the WG 2007 Bulletin No. 3
April Confirmation of participating groups to the WG 2007 OC
June/Aug. 2nd Information Meeting
August PAGU Camp (site & specific dates TBD)
2007 Jan.-March Final registration and final payment due to WG 2007 OC
July 8-14th – World Gymnaestrada (USA delegation arrives earlier)
II. 2005 GG Nationals
Host City: Fort Worth, Texas
Local Host: Sokol Ft. Worth
Dates: June 9-12 – There was discussion regarding conflicting dates with the Artistic Compulsory clinics and variances in school dates. In the end, the June 9-12 dates were selected.
Schedule: Pending enrollment numbers, the schedule will be Thursday evening through Sunday evening and will include training, TeamGymn Championships, GymFest, GymFest Gala, evaluation for group leaders, etc. NTS will assist with hotel and travel arrangements.
III. 2005 TeamGymn Regulations Review
Steve Whitlock reported that the process for revision of the TeamGymn Regulations will be similar to that which was used prior to the 2004 season.
2004 Sept. 10th Publication of the TeamGymn Suggested Regulations Revision Form on the USAG/GG website.
Oct. 1st Deadline for return of Regulations Revision Form. The USAG/GG Committee will then review and update the TeamGymn regulations.
Oct. 15th Draft Version #1 of the revised regulations sent to selected reviewers.
Oct. 29th Deadline for return of reviewers comments and suggestions.
Nov. 3rd Publish the Draft Verson #2 TeamGymn Regulations for the 2005 season on the USAG/GG website.
Nov. 15th Last chance for submitting comments/suggestions by the GG community.
Nov. 17th Publication of the 2005 Official TeamGymn Regulations on the USAG/GG website
2005 Jan. 1st The 2005 Official TeamGymn Regulations go into effect for all sanctioned 2005 TeamGymn competitions.
NOTE: Prior to the January 1, 2005 start date, all sanctioned TeamGymn competitions will follow the 2004 TeamGymn Regulations as published on the USAG/GG website.
IV. Group Gymnastics Structure
It was discussed and proposed that due to the significant growth of Group Gymnastics and every increasing interest in TeamGymn, that it is time to formalize the structure of the USA Gymnastics GG program to be more in line with that of the other programs.
Steve Whitlock is charged to develop an outline of the criteria, qualifications, responsibilities, and selection procedures for such a structure.
Some ideas that were discussed included:
· Must be a Professional Member of the GG Program at least 21 years old and in good standing.
· Follow the general 8-Region structure as that of the USA Gymnastics Women’s Program. Based upon participation numbers, responsibility for more than one region might be assigned to one chairperson.
· Be prepared to represent the views of the region at annual meetings by the use of surveys and observations.
· Be responsible for the overall organization of all regional events
· Represent the region to the USAG/GG Committee and attend any cubcommittee meetings for the Region, as needed.
· Establish a Regional GG Committee
· Organize a judge’s clinic a minimum of one per year
· Organize a training clinic for TeamGymn a minimum of one per year
· Organize a training Clinic for GymFest a minimum of one per year
· Maintain a calendar of GG events in region and forward the calendar to gyms in the region and to USA Gymnastics GG Director
· Promote GG in the region
· Help clubs that need assistance/guidance in starting a program
· Develop and maintain and information distribution system for the region (email, mail, phone… whatever works best)
V. Membership Report
USA Gymnastics Member Services reported the following statistics for the 2003-2004 season:
ST
REG
GA
ST
REG
GA
ST
REG
GA
REGION 1
REGION 4
REGION 7
AZ
1
40
IA
4
61
DC
7
0
CA
1
546
MN
4
35
DE
7
1
NV
1
76
MO
4
13
MD
7
108
UT
1
31
ND
4
3
NJ
7
63
693
NE
4
17
PA
7
121
REGION 2
SD
4
5
VA
7
46
AK
2
9
WI
4
29
WV
7
9
HI
2
41
163
348
ID
2
37
REGION 5
REGION 8
MT
2
15
IL
5
32
AL
8
79
OR
2
12
IN
5
68
FL
8
113
WA
2
95
KY
5
38
GA
8
73
209
MI
5
91
LA
8
9
REGION 3
OH
5
66
MS
8
15
AR
3
13
295
NC
8
62
CO
3
50
REGION 6
SC
8
53
KS
3
31
CT
6
121
TN
8
54
NM
3
12
MA
6
104
458
OK
3
27
ME
6
49
TX
3
209
NH
6
14
TOTAL
2,921
WY
3
23
NY
6
62
365
RI
6
40
VT
6
0
390
Minutes submitted by Lori Laznovsky
August 10, 2004
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