Women's Administrative Board Meeting

May 1, 1998
Indianapolis, Indiana

I. ROLL CALL

Members Present:

WAB Chairman	Jan Greenhawk
Region 1	Denise Porrazzo
Region 2	Ruth Sandoz
Region 3	Cori Rizzo
Region 4	George Grainger
Region 5	Kathy Koeth-Shufflin
Region 6	Kathy Ostberg (Vice Chairman)
Region 7	Lynn Perrott
Region 8	Deb Kornegay
Jr. Olympic Program Director	Kathy Kelly
Jr. Olympic Program Manager	Connie Maloney
Nat'l Elite Program Chairman	Roe Kreutzer
Junior Olympic Program Chairman	Tom Koll
Member Services Director	Kathy Feldmann

Jan opened the meeting introduced Lynn Perrott, new Region 7 Chairman.

Assignments for the revision of Rules and Policies were distributed.

II. OPERATING CODE

The following topics were discussed:

• Term of Office for State Chairman: The term of office will remain at 2 years.
• State Board: It is recommended that each State Board have at least three elected members.
• Election: It is recommended that the State Board be elected by written ballot and not at a State meeting. Members of State Boards should take office prior to September 1.

MOTION: All APPOINTED State and Regional positions are for a one-year term and may be renewed.
Motion–G. Grainger
Second–D. Porrazzo
PASSED

MOTION: A statement will be added to the Operating Code that all Chairmen vote only in the case of a tie or acclamation.
Motion–C. Rizzo
Second–L. Perrott
PASSED

MOTION: The following clarification will be added to the Rules and Policies, p. 150, Article VI: Criteria for Nomination

Nominees must be Professional Members in good standing for two consecutive years immediately prior to the nomination. A member in good standing is defined as a person who has complied with all aspects of the program as outlined in the Rules and Policies.

Motion–G. Grainger
Second–K. Koeth-Shufflin
PASSED

III. J.O. PROGRAM MANAGER'S REPORT – Connie Maloney

Recommendation: The committee recommends that the J.O. Committee discuss the possibility of eight age divisions at Level 10.

IV. SPONSORSHIPS AND SALES – Chris Sanders, Manager

Chris distributed a list of current sponsors and explained their specific contributions to USA Gymnastics. RC's and SC's are encouraged to seek sponsorships as long as they don't conflict with the National sponsors. Chris also recommended that we contact regional representatives for our National sponsors.

John Hancock Regional Grant money: This money is to be used to secure speakers at regional events. In light of this contribution, it is recommended that the RC's include John Hancock at Regional Congresses. Possibilities: booth space, sessions on risk management, sponsors of hospitality rooms etc. The banner sent to the RC's should be displayed at Regional events.

AAI and Elite Gym-Kin—AAI is the exclusive equipment sponsor for Level 10 Regional and National Championships. Elite Sportswear is the exclusive apparel sponsor for the J.O. National Championships. As part of these contracts, these companies are entitled to free booth space at our Regional Events.

V. J.O. COMMITTEE REPORT – Tom Koll

The J.O. Committee will be meeting June 5-6, in Omaha, Nebraska. The WAB recommended that Foreign athlete awards regulations be added to the agenda.

MOTION: Add to Rules and Policies, p. 35, 1-D: "and are not under the organizational responsibilities of the State Board."

Motion–G. Grainger
Second–L. Perrott
PASSED

MOTION: Change Rules and Policies, p. 36, II to " Sectionals/Designated Pre-Sectional Qualifiers"
Motion–C. Rizzo
Second–R. Sandoz
PASSED

VI. CONGRESS AND WEB PAGES – Steve Whitlock

Congress: S. Whitlock explained the program and hotel organization for Congress.

Web Pages: S. Whitlock reminded the Regional and State Chairmen that they validate and date all information put on State and Regional web pages. Addresses should not be printed on the web. Also, obtain parental permission for any athlete pictures, check copyrighted material, and post dates.

ALL OFFICIAL DOCUMENTS ARE PUBLISHED IN TECHNIQUE MAGAZINE.

VII. MEMBERSHIP – Kathy Feldmann

A gift of appreciation was given to K. Feldmann from all of the Regions and USA Gymnastics. The committee thanks Kathy for her years of leadership and guidance.

• Sanction: Form will be attached for Coaches' signatures, Pro Membership numbers and Club Numbers. These will be checked by the Member Services.
• Reminder that as of August 1, 1998, all pro members are required to have a current Safety Certification.
• Safety Certification is now under the jurisdiction of Member Services. Pre-registration for Safety Courses can be done over the phone or via E-mail. Pre-registration is required even if you are re-certifying for free as a professional member.
• Kat and PDP: PDP I will not be required for professional membership. PDP is a viable avenue for coaches education. The program is being reviewed and will be changed/updated in the future.
• Meet Directors must be professional members; therefore, parents/Booster club members may act only as "Event Assistant or Site Directors." Booster club members may also take the Safety course.

VIII. WOMEN'S PROGRAM DIRECTOR – Kathy Kelly

Member Misconduct Clarifications:

• Member misconduct does not include business practices, but abuse, mistreatment, etc.
• Due process is followed in these cases. RC's are encouraged to direct all signed and written misconduct complaints to the National Office. RC's should notify the person in writing that the complaint has been sent to the National Office.
• If a member has been put on probation, he/she is on probation for all three disciplines.

Recommendation: The committee recommends that K. Kelly seek legal advice in regards to withholding sanctions from the clubs of members who have been terminated.

SANCTION VIOLATIONS:

Regional Chairmen, in consultation with the Regional Board, should assist State Chairmen. Reminder that the Rules and Policies allows using a combination of fines and withholding sanctions, as well as either one of these penalties alone.

PROCEDURAL REMINDERS:

• All State policies must have the approval of the Regional Board.
• Timely, accurate financial reporting is a priority for State and Regional Chairman. State reports are due each quarter on the 10th of the first month after the end of the quarter. Regional reports are due the 30th of the first month after the end of the quarter. Regional Chairmen should submit reports on time. If a state report is missing, please note the name of that state with your report. The National Chairmen will send written reminders to State Chairmen if they are delinquent. Consequences for chronic delinquencies may include: withholding rebate checks, taking over the State checking account, or in the most severe cases, removal from office. There are sometimes extenuating circumstances that may prevent a State Chairman from filing. In this case, the State Chairman should notify the Regional Chairman.
• RC's are asked to send the names and addresses of new State Chairmen to J. Greenhawk and Kathy Feldmann at Member Services.

IX. STATE CHAIRMAN'S WORKSHOP

The State Chairman's workshop is scheduled in Indianapolis, Indiana as follows:

Tuesday, August 18–Novice State Chairmen 2:00 p.m.

Wednesday, August 19–All State Chairmen 9 a.m. until 4 p.m. (With lunch break)

6-7 p.m. Dinner

7-9 p.m. Summit (All National, Regional and State Chairs)

The committee reviewed the SC's Survey. Assignments were made for the workshop.

X. OLD BUSINESS

Clarification: ONLY USA Gymnastics Professional Members, athlete members, and meet personnel should be on the floor of a sanctioned competition. Coaches should make child care arrangements for babies and children.

MOTION: Recommend to the J.O. and Elite Committees that they review the apparatus specifications for tumbling strips used during warm-ups.

Motion–K. Koeth -Shufflin
Second–D. Kornegay
PASSED

The Regional Chairman have been invited to meet with Nancy Marshall and members of the Health Referral Network on Aug. 22nd. Details about this meeting will be forthcoming.

The meeting was adjourned at 6:30 p.m. on Saturday.

This article appears in the July 1998 issue of Technique, Vol. 18, No. 7.

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